SGA Financial Forms
Below you will find documents that are required and necessary for clubs relating to financial transactions of your club. If you have any questions or would like assistance with the forms, please contact the SGA Executive Board at email@example.com.
2018-2019 club budget information
Every year clubs are required to submit a request for an operating budget for the following academic year. Below you can find the club budget allocations, along with the SGA operational budget for the 2018-2019 academic year.
Non-travel funding request
A Non-Travel Funding Request should be completed and submitted to the SGA Executive Board by the deadline to be added to the next SGA meeting for any request that does not involve any type of travel. Additional detailed information regarding the request should be sent to the SGA Executive Board to be included in agenda that is emailed to all of the SGA Representatives.
Travel Funding Request
A Travel Funding Request should be completed and submitted to the SGA Executive Board by the deadline to be added to the next SGA meeting for any request that involves a club traveling off campus to a conference, convention, workshop, competition, etc. Additional detailed information regarding the request should be sent to the SGA Executive Board to be included in agenda that is emailed to all of the SGA Representatives.
Emergency Contact Travel Form
An Emergency Contact Travel Form needs to be submitted with a Travel Funding Request and must contain information on who the club will contact if there is an emergency while travelling. The club advisor and the SGA advisor must sign this form to ensure that the club has a plan if an issue may arise.
Request for Payment Form
Request for payment forms are used when you need to write a check to an outside vendor, a guest speaker, musician, etc. This form can also be used to pay a NVU-Lyndon student, faculty, or staff member for their services. An invoice or proof of services detailing the expenses must be submitted with this form. Please note: Individuals will not be reimbursed for purchases. All purchases must be made through the SGA Advisor/Assistant Director of Student Life for Student Activities.
A W-9 form may need to be filled out for any vendors or individuals that are not currently in the Lyndon Business Office system for tax purposes. This will need to be filled out by the vendor or individual and submitted with the Request for Payment Form and the invoice.
Travel Reimbursement Form
A Travel Reimbursement Form is submitted when an individual is being reimbursed by the club for using their personal vehicle for travel. The club reimbursing the student must have the fund available for travel for the reimbursement to take place. Proof of travel such as Google Map directions of the route must be submitted with the Travel Reimbursement Form. The person driving the vehicle must be van certified by the college to be reimbursed - even if a college vehicle was not used. Please get in touch with Meredith Atchison, SGA Advisor and Student Activities Coordinator, for more information regarding this policy.
The SGA logo should be included on all flyers for an SGA funded event as well as any items purchased with funds awarded by the SGA. The document below includes all approved SGA logos. If you have a question about which logo should be used, please email us at firstname.lastname@example.org.